To provide administrative and programming support to the operations department.
Key Responsibilities
– Create documentation to be issued to site, including work instructions
– Liaise with technical departments (gas, water and electric) and assist, where necessary
– Communicate with Aptus personnel and customers to ensure delivery of schemes
– Complete and issue whereabouts documents to relevant departments and external customers
– Chase paperwork from clients and asset owners
– Ensure systems are kept up to date
– Complete and submit paperwork to relevant personnel
– Perform general clerical duties to include but not limited to photocopying, emailing, and filing
– Create and modify documents using Microsoft Office
– Create and maintain weekly/monthly reports
– Maintain hard copy and electronic filing system
– Upload documentation to Aptus operational staff to enable them to work safely and correctly
– Create road opening notice permits for works within the highway and public areas
– Complete opening and closing permits
– Programme works for Multi Utility Teams as per Customer requests
– Prepare jointing programme with jointing work instructions
– Submit relevant paperwork to asset owners for approvals prior to connections
-Raise payments for POC’s/Infrastructure charges
Experience and Attributes Required
– Experienced administrative background
– A strong communicator across all internal and external stakeholders
– Positive approach to customer and clients
– A proactive approach to solving problems and seeking information is required
– Good experience and working knowledge of using Microsoft programs including Excel, Word and Outlook
– Committed to high quality customer service with a positive approach to all stakeholders
– Dedicated to providing high quality administrative support and project coordination
– A team player with the ability to work under pressure
– Evidence of interest in, and commitment to, the success of the Aptus Utilities Limited
– Understanding of and commitment to the company values
– Ability to multi-task, prioritise and plan to meet tight deadlines to achieve required targets is essential
– High level of accuracy and attention to detail
Job Type: Permanent
Benefits:
- Free parking
- Gym membership
- Life insurance
- Store discount
- Wellness programme
Schedule:
- Monday to Friday
Work Location: One location
